File Share

About UHN File Share

What It Is

UHN File Share (FS) allows you to send large files to other individuals over the Internet.

Instead of attaching files to your e-mail you can use FS to upload the files, and then share the download link with the people you want to give access to your files.

The download process can be as simple as just clicking the link and downloading the files, or secure requiring the user to enter two different passwords to obtain the content. Please pick the right approach depending on the sensitivity of information you want to share.

FS should work with most browsers and operating systems. If you experience any issues or have any concerns, please feel free to use the Feedback Form to let us know of your thoughts.

How It Works

The sequence is as follows:

  • Step 1. Start by uploading one or more files.
  • Step 2. Pick an appropriate level of protection for your files.
    Note the download password generated for the "Confidential" and "Patient Information" levels.
    For the "Patient Information" level you will also need to provide unzip password.
  • Step 3. Enter your email address. An email will be sent to this address containing a download link for your files.

Share the link from the email with the people you want give access to your uploaded files. You can just email it.

If you have passwords associated with your upload please do not communicate them via email. Instead, share them in person, over the phone (preferably not voicemail), or via text message.

Restrictions

In order to ensure that this service is used appropriately we have placed some restrictions:

  • If files are uploaded by external users (outside of UHN network and with non-UHN email address), they can only be downloaded from within UHN network (or via VPN). This prevents the system from being abused as a file repository.
    If you are a UHN staff member and you are uploading files from outside of UHN network, make sure to enter your UHN email address so that this restriction doesn't apply to you.
  • Your upload will remain on the server for 30 days.

7z Format

UHN File Share uses 7-zip (a free archive tool) to compress and password-protect uploaded files (using AES-256 encryption) creating "7z" archives. You can also use more recent versions of WinZip and WinRAR to open ".7z" files.